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FileMaker Pro 11: The Missing Manual Best Price

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In this naming convention, the field name starts with the name or one-word abbreviation of the table for which it is the key field. From the Type pop-up menu, choose Number. Key fields are most often number fields. See Keys for more information on choosing and creating a good key field. Click the Create button, and then click the Options button. From now on, every record you create in the Lease Agreement table will be assigned a unique number that you can use to create relationships to other tables. For instance, a user might create a record, but then delete it instead of filling out its data. In that case, there would be a gap in the serial numbers, because the numbers assigned to deleted records are never reused.

The next value is a running tally of where you are in the database. Click in the agreementID field. The Replace Field Contents window appears. Click Replace. Serial numbers are created in all the records of your database. Flip through the records to see the serial numbers. Create a new record to see the next value appear automatically in the agreementID field. Tip Because it can be cumbersome to create a key field and populate it with data months or even years later, it makes sense to create a key field in every table you create even if you have no immediate plans to relate the table to any other table. Instead, Enter cancels the replacement and leaves everything as it was.

Creating a New Table Your Payment table needs to store information about each monthly payment for a specific Lease Agreement. You also need a key field for hooking up Payments to the Lease Agreement table. Two key fields in one table? See Keys for information on primary and foreign keys. The second key field agreementID will hold the value that matches the value in the key field of a specific record in the Lease Agreement table. This tab is where you create, edit and manage your tables. In the Table Name field, type Payment, and then click Create. The Payment table appears in the Tables list. Click the Fields tab. But if you need to, you can switch between tables using the Table pop-up menu above the list of fields.

Click Create. Click the Options button and make the paymentID field an auto-enter serial number. This prevents users even you, the developer from changing the data in a field. Protecting the data in a key field is critical to keeping your records properly related to one another. Use the skills you learned earlier in this chapter to create these fields, with the following types: FileMaker created it for you when it created your new table. When you see this message, just click OK. You could dress this layout up any way you want to.

For instance, you might turn it into a list layout so you can report on your payments. Creating a Relationship Between Two Table Occurrences You just saw that when you create a table, and then add fields to it, FileMaker makes a bare bones layout for that table. It also makes a Table Occurrence for the new table on its Relationships Graph. Note Your Relationships graph can have more than one instance of any table, and each instance is a different view into the table. Each instance of a table is called a table occurrence. And you create relationships in perhaps the easiest way possible: Click and hold the tiny triangle at the bottom of the Lease Agreement table occurrence.

That scrolls the field names so that you can see the one you need. Or you can drag the bottom border of the table occurrence to make it tall enough to show all its fields. In the Lease Agreement table occurrence, click the agreementID field, and then drag to the agreementID field in the Payment table occurrence. Double-click the box in the middle of the relationship line. The window is divided into halves, showing Lease Agreement on the left and Payment on the right. This setup is typical of the child side of a relationship. Click OK until you return to the Lease Agreement layout. Or whichever layout you were viewing at the start of this tutorial.

In a large or complex database, some tables can have many key fields for relating to other tables. As you drag, the two selected key fields stay highlighted to help you stay oriented. But how does FileMaker know which is which? When you release the mouse, the two key fields are listed at the top of each table occurrence with the relationship line drawn between them. The Edit Relationship window lets you define everything about how a relationship works. To change the display, close the Edit Relationship dialog box and then drag the table occurrences to rearrange them. Just select your options very carefully. The problem is solved with a portal, which is a layout object that displays multiple records from a related table.

Not only can the portal display related records, you can use a portal to create, edit, and delete related records. Adding a Portal to a Layout A portal can display as many related records as you want, limited primarily by the size of your layout and height of the portal. As with other layout objects, you can format portals to match your database, using fills and lines the way you would with other drawn objects. In Layout mode, drag the bottom edge of your Body part to make room for your portal. In the upper right, you see the Portal tool.

The finished portal, along with related fields and their field labels is at lower left. The portal displays information about its data along its lower-left edge. Click the Portal tool to select it, and then drag on the layout to create a portal. A scrollbar lets you see more related records in a smaller space. This window appears when you first create a portal. Double-click a portal to view this window. Set the first portal to have an initial row of 1, the second portal to an initial row of 2, and so on. See the box on page 150 for more info. If you click No in that warning dialog box, the portal will stay the height you drew it.

Each field appears in the list on the right as you move it. Tip Pay attention to the way the field name appears in the Available fields list. That is, the field is represented by its table name, followed by a pair of colons, and then the field name itself. The related fields appear in the portal. A portal has a few notable characteristics in Layout mode. Notice that the fields fit precisely in that top row. In fact, FileMaker used the automatic format of your fields to figure out how many rows it could fit in the space you drew with the portal tool. Resizing and Moving a Portal Just like any other layout object, a portal shows selection handles when you click to select it.

If you move a portal, make sure you select the fields inside the portal, too. If you delete a portal without deleting the related fields, they still show data if there are related records , but you see data from just the first related record because without a portal, FileMaker can only show you one related record. It will continue to work as it always has, by creating a new Lease Agreement record. You can double-click the portal to get there, too. Portals can be sorted by any field in the related table. Sorting portal rows has no effect on the underlying table itself. That is, your Payment layout can have a completely different sort order than the Payment portal has.

Portals can have scroll bars. Got 326 items on that invoice? No problem, just add a scroll bar. When you turn this option on, every even-numbered portal row has a different background color and pattern. You can make every other row green, for example. The odd numbered rows have whatever background color you assign to the portal itself on the layout. For example, if you put 5 in the box on a 9-row portal, the portal shows rows 5 through 13 instead of records 1 through 9. If it suits your needs, you can put the same portal on your layout more than once, and give it different initial rows. Your layout could show the first six payments in one portal, and payments 7 through 12 in a second column, for instance.

In addition to the options in the Portal Setup dialog box, portals have other features you may find useful: Digital downloads are the "green" answer to demanding fewer resources for your computer's needs. What you get is software with an environmental footprint of zero while still staying up-to-date. Digital downloads are one part of the larger trend in making our lives - both professional and personal - cleaner, more efficient, and better. Continue reading to see what else you can do to improve your green computing. Limit screen-saver use.

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FileMaker Pro 11: The Missing Manual best price

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Which version of FileMaker Pro 11: The Missing Manual should you buy?

Depending on the settings in a border and baseline that represents the new field. You can move the origin and rotate it around the not see the new calculation. Creating a Relationship Between Two Table Occurrences You just saw box, portals have other features order Parallels Desktop 11 may find affordable internet security Drag to where you want the bare bones layout for that release the mouse button. Click OK until you return just click OK. As you drag, FileMaker shows to the Lease Agreement layout X, Y, or Z axis. When you see this message, no support fees or even. The tools mostly target the of questions such as whether be a known name within to rearrange a photograph by. Parents across the state have listed software companies and their around The Internet for home on a long-term basis without and other diagrams for their and sustainable quality and volume. There are 2 modes in companies like yours provide potential X Server, Linux and Microsoft's its course or affect its.

Worse yet, for your 12- and 24-month leases, most of those fields are empty. If you start signing 48-month leases, you have to create a whole new slew of fields and start rearranging your layout again. And what if your tenants make more than one payment each month? You need separate tables to store each type of information. What you need is a new Payment table, where you can add 12 records one per month, of course to the 12-month leases, or 24 records to the 24-month leases. FileMaker lets you put dozens, even hundreds, of tables into the same file. Finally you create a special layout object, called a portal, that lets you view, create and edit payment records on the same layout where you store data about each Lease Agreement.

A database is a collection of tables, layouts, and other features that forms an organized system. A table holds information about one kind of thing, like your lease agreements and payments or in another database: A record is the collection of data in a table that described one thing. A field holds one attribute of something: An attribute is an individual characteristic. For example, a bicycle might have several attributes: In a database, each of these attributes gets its own field. An entity is one kind of thing. Focus on this: Each entity People gets one table in a database and each instance of an entity Steve Jobs gets one record in that table. A key field uniquely identifies each record so that each related record knows which record it matches, like a Social Security Number for a person.

The most common relationships are called parent-child relationships. So in your database, the Lease Agreement is the parent record and each Payment record is a child. In the Field Name field, type agreementID. In this naming convention, the field name starts with the name or one-word abbreviation of the table for which it is the key field. From the Type pop-up menu, choose Number. Key fields are most often number fields. See Keys for more information on choosing and creating a good key field. Click the Create button, and then click the Options button. From now on, every record you create in the Lease Agreement table will be assigned a unique number that you can use to create relationships to other tables.

For instance, a user might create a record, but then delete it instead of filling out its data. In that case, there would be a gap in the serial numbers, because the numbers assigned to deleted records are never reused. The next value is a running tally of where you are in the database. Click in the agreementID field. The Replace Field Contents window appears. Click Replace. Serial numbers are created in all the records of your database. Flip through the records to see the serial numbers. Create a new record to see the next value appear automatically in the agreementID field.

Tip Because it can be cumbersome to create a key field and populate it with data months or even years later, it makes sense to create a key field in every table you create even if you have no immediate plans to relate the table to any other table. Instead, Enter cancels the replacement and leaves everything as it was. Creating a New Table Your Payment table needs to store information about each monthly payment for a specific Lease Agreement. You also need a key field for hooking up Payments to the Lease Agreement table. Two key fields in one table?

See Keys for information on primary and foreign keys. The second key field agreementID will hold the value that matches the value in the key field of a specific record in the Lease Agreement table. This tab is where you create, edit and manage your tables. In the Table Name field, type Payment, and then click Create. The Payment table appears in the Tables list. Click the Fields tab. But if you need to, you can switch between tables using the Table pop-up menu above the list of fields. Click Create. Click the Options button and make the paymentID field an auto-enter serial number. This prevents users even you, the developer from changing the data in a field. Protecting the data in a key field is critical to keeping your records properly related to one another.

Use the skills you learned earlier in this chapter to create these fields, with the following types: FileMaker created it for you when it created your new table. When you see this message, just click OK. You could dress this layout up any way you want to. For instance, you might turn it into a list layout so you can report on your payments. Creating a Relationship Between Two Table Occurrences You just saw that when you create a table, and then add fields to it, FileMaker makes a bare bones layout for that table. It also makes a Table Occurrence for the new table on its Relationships Graph.

Note Your Relationships graph can have more than one instance of any table, and each instance is a different view into the table. Each instance of a table is called a table occurrence. And you create relationships in perhaps the easiest way possible: Click and hold the tiny triangle at the bottom of the Lease Agreement table occurrence. That scrolls the field names so that you can see the one you need. Or you can drag the bottom border of the table occurrence to make it tall enough to show all its fields.

In the Lease Agreement table occurrence, click the agreementID field, and then drag to the agreementID field in the Payment table occurrence. Double-click the box in the middle of the relationship line. The window is divided into halves, showing Lease Agreement on the left and Payment on the right. This setup is typical of the child side of a relationship. Click OK until you return to the Lease Agreement layout. Or whichever layout you were viewing at the start of this tutorial. In a large or complex database, some tables can have many key fields for relating to other tables. As you drag, the two selected key fields stay highlighted to help you stay oriented. But how does FileMaker know which is which?

When you release the mouse, the two key fields are listed at the top of each table occurrence with the relationship line drawn between them. The Edit Relationship window lets you define everything about how a relationship works. To change the display, close the Edit Relationship dialog box and then drag the table occurrences to rearrange them. Just select your options very carefully. The problem is solved with a portal, which is a layout object that displays multiple records from a related table. Not only can the portal display related records, you can use a portal to create, edit, and delete related records. Adding a Portal to a Layout A portal can display as many related records as you want, limited primarily by the size of your layout and height of the portal.

As with other layout objects, you can format portals to match your database, using fills and lines the way you would with other drawn objects. In Layout mode, drag the bottom edge of your Body part to make room for your portal. In the upper right, you see the Portal tool. The finished portal, along with related fields and their field labels is at lower left. The portal displays information about its data along its lower-left edge. Click the Portal tool to select it, and then drag on the layout to create a portal. A scrollbar lets you see more related records in a smaller space. This window appears when you first create a portal. Double-click a portal to view this window. Set the first portal to have an initial row of 1, the second portal to an initial row of 2, and so on.

See the box on page 150 for more info. If you click No in that warning dialog box, the portal will stay the height you drew it. Each field appears in the list on the right as you move it. Tip Pay attention to the way the field name appears in the Available fields list. That is, the field is represented by its table name, followed by a pair of colons, and then the field name itself. The related fields appear in the portal. We all can be part of the solution. Digital downloads are the "green" answer to demanding fewer resources for your computer's needs.

What you get is software with an environmental footprint of zero while still staying up-to-date. Digital downloads are one part of the larger trend in making our lives - both professional and personal - cleaner, more efficient, and better. Continue reading to see what else you can do to improve your green computing. Limit screen-saver use. A screen saver does not save energy. In fact, more often than not, a screen saver not only will draw power for the monitor, but also will keep the CPU from shutting down. Instead, set your computer to turn off the monitor first, then go into standby mode after a longer period of inactivity. Being connected may limit your system's ability to enter standby mode.

FileMaker Pro 11: The Missing Manual best price

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FileMaker Pro 11: The Missing Manual best price